Now hiring: Part-time Administrative Coordinator

Contract Position: Part-time Administrative Coordinator

Location: Flexible.

Salary range: $1,800 - $2,100 per month (commensurate on experience) based on approximately 20 hours/week.

Term: December 15, 2016 to March 15, 2017 with option for extension. Opportunity to work at Naramata Centre in Naramata, B.C. and continue employment through summer 2017.

Position Summary:

The Administrative Coordinator role is to provide effective and efficient administrative support to the Naramata Centre Society and its respective committees. The coordinator will work collaboratively with the Program Development Committee, staff, and volunteers to build the summer program calendar and support registration for summer programs and accommodation.

Job Duties:

1.    Provide administrative support to the Program Development Committee to build the summer program calendar:

      Take direction from the Program Development Committee and the Naramata Centre Society Board regarding work assignments.

      Contact and complete agreements with summer program leaders including follow up and documenting all agreements made.

      Problem solve issues regarding those agreements in consultation with a Program Development Committee member.

      Respond to queries from prospective program providers.

      Finalize summer calendar in conjunction with the Program Development Committee.

      Edit and prepare material for online registration system and website in conjunction with Communication Lead.

      Data input into the online registration system and website.

2.    Work with volunteers to manage all aspects of registration for summer programs and accommodation:

      Answer questions and respond to queries from potential registrants. Re-direct inquiries to appropriate individuals as necessary (telephone, email).

      Using software program provided, help participants register for programs/accommodations.

      Arrange the preferred accommodation on site for the program leader if required.

      Plan which resource rooms are required for each week for each leader.

      Determine resources needed for each program and support program leaders.

      Recruit more volunteers.

3.    Work with the finance and administration liaison to implement the marketing plan.

4.    Other related duties

Personal attributes:

      Great personal manner on the phone and skilled in relationship building

      Detail oriented, consistent, and organized

      Big picture thinking

      Able to complete work and respond to requests/queries in a timely manner

      Diplomatic communications skills

      Willing to follow the direction of the committee

      Strong initiative and judgement

      Able to understand complex issues and concerns from program leaders and propose mutually acceptable solutions

      Able to work independently

      Maintain confidentiality at all times

Being:

      Familiar with all accommodation and programs to answer questions from registrants

      Willing to stick to the guidelines for registration while maintaining a diplomatic and helpful communication style 

      Flexible to changing situations

      Willing and able to work random hours including evenings and weekends

Having:

      Demonstrated ability and experience in upholding Naramata Centre Society Values: Collaboration, Diversity, Integrity, Resilience, Reverence

      Access to personal computer and phone

      Strong writing, editing, and documentation skills

      Strong computer skills

      Experience with Camp Brain or other online registration systems considered an asset

      Experience with SquareSpace considered an asset.

Please email your covering letter and resume to naramataprograms@gmail.com. Please quote ‘Administrative Coordinator Job Posting’ in the subject line.

Deadline for Applications: December 5, 2016.

Thank you for your interest. Only selected applicants will be contacted.

 Vision

To experience and practice the change we want to see in the world.

Mission

The Naramata Centre Society seeks to inspire transformation and social change through spiritual nurture and community experiences.

Naramata Centre Society Values

Collaboration: We work in partnership.

Diversity: We welcome and honour all ages, abilities, cultures, economic and social circumstances, ethnicities, gender identities, religions, and sexual orientations.

Integrity: We are honest, fair and just; what we say and how we act are congruent.

Resilience: We adapt in the presence of challenge and opportunity.

Reverence: We act with deep and courageous respect for the sacredness of life, in service to all creation, living with wonder and faith.